Important Deadlines:

Friday, February 16, 2018– Booth Artwork due to Shepard

Friday, February 26, 2018 – Hotel Deadline

Monday, March 19, 2018 – Shipping Deadline

Material Handling:

Material Handling Information

Shipping Labels

Location:

Hyatt Regency Austin
208 Barton Springs
Austin, Texas 78704
P: +1 512 477 1234

Booth Set-Up & Floor Hours :

This is a turn-key solution. All booth equipment will be provided by show management. All you have to do is show up!

Exhibit Space Set-Up:

Monday, March 26, 2018
1:00PM – 5:00PM

Exhibit Floor Hours:

Monday, March 26, 2018
5:00PM – 6:00PM

Tuesday, March 27, 2018
7:00AM – 5:00PM

Wednesday, March 28, 2017
7:00AM – 5:00PM

Exhibit Space Tear Down:

Wednesday, March 28, 2018
5:00PM – 7:00PM

Registration

Sponsor registration is now open. From the main registration page, please select ‘Register’ and BEFORE selecting a ticket type click “Enter Promotional Code” on the top right side of the pop up box. Once prompted please enter your specific code and you will notice that a “Sponsor Registration” ticket option is now available. Select this ticket type and continue your registration as normal. If you are having any issues with your code, please reach to Anna Roser, Anna.Roser@eventfulconferences.com 

Accomodations

The special conference rate at the Hyatt Regency Austin is $269.00 plus tax. This rate is valid until Friday, February 16, 2018, pending availability. Reservations must be made through the Hyatt Regency directly.

Book online: at the Hyatt Regency’s dedicated website

Insurance Liability

It is agreed that each individual exhibitor must assume all responsibility for any damage caused to the exhibition area and exempt the organizers from all liability which may ensue from any cause whatsoever. Exhibitors are responsible for their equipment and are required to carry their own insurance, which should remain in force until their exhibits are removed from the exhibition.

The exhibitor understands that neither Hyatt Regency Austin nor Eventful Conferences maintain insurance covering the exhibitor’s property, and it is the responsibility of the exhibitor to obtain such insurance. Please refer to the Rules, Regulations and Additional Conditions section of the Sponsorship Brochure.

The organizers accept no responsibility for the safety of any goods, packages or other materials onsite or in the absence of the exhibitor, his/her agent or contractor.

Credit Card Authorization

It is necessary for Eventful Conferences to obtain a credit card to keep on file for your organization in order to cover any event related expenses incurred at Best Practices for Chemicals. The credit card provided will NOT be charged without signed authorization from the designated company representative indicated on the below form

Credit Card Authorization Form